Team time tracking and staffing can be a problem for most businesses, but managing your staff at critical periods is crucial to success in specific industries. Unfortunately, manually keeping track of employees’ work hours and attendance is time-consuming, inefficient, and ultimately pointless when workplace situations change rapidly.
The point of managing your staffing levels is to have the correct number of employees available and to work at any given moment. A clock in and out the app has several features and benefits that can help solve staffing issues and ensure that you have an efficient employee scheduling system in place.
Monitor Attendance in Real-Time
When trying to keep track of employees without a clock in and out app, it can be difficult to tell who is present for their shift and who isn’t, especially if you have many employees. Also, the larger your workforce and the more diverse they are, working in different places and having multiple shifts can accurately track attendance, a real problem.
A clock in and out app begins tracking employee work hours the moment they punch in, and since each employee’s punch in is unique, there are no worries about buddy punching or other time theft issues. Instead, managers can know at a glance who is present for their shift through the job clock. This helps avoid incidents where attendance affects staffing levels at a critical point like a rush of customers or a production deadline.
It also gives staff the ability to track chronic absences where there may be a scheduling or personal issue with an employee that needs to be addressed. Again, this makes it easier to handle the problems as they arise rather than spending large amounts of time trying to track down and micromanage your personnel.
Prioritize Health, Safety, and Convenience
Traditional time sheet management methods can be very inconvenient for both customers and employees. If employees have to crowd a single time clock to punch in before starting their work, it can make things feel congested. There is also the issue of health and safety. Keeping things sanitized and spaced out so that no one gets sick or injured in a rush can be difficult with many employees and customers to worry about.
A time and attendance app can be used anywhere and allows employees to track time at their convenience, meaning no crowding of a time clock or taking time out to punch out for a break and back in. If your business uses Microsoft Teams and needs time tracking, Timewatch’s calendar timesheet software perfectly integrates with Teams and allows users to post meetings and appointments directly into their timesheet. This reduces the likelihood of accidents and lessens the need for sanitization since everyone can use their device to track time.
Allowing employees to track time from their devices also lets them get on task more quickly and do productive things for the business rather than wasting time trying to punch in or out.
Improve Flexibility and Lower Labor Costs
Having the correct quantity of staff at the right time is the most important thing, as we stated earlier. A clock and out app gives businesses the ability to see at a glance what their staffing level looks like compared to the number of customers at any given moment.
Having too many employees on hand is not only a waste of money; it can lead to disengagement, overcrowding, and a general sense of confusion as to who should be doing what. Managers can notice this and either send unnecessary home employees or transfer them to somewhere where they would be more beneficial.
When there are more customers or a deadline, it’s easier to add staff to get things done. Managers can see schedules and can find employees that have hours and are available to work so that productivity keeps up with demand.