Training management software is a modernised version of what you have already used on a daily basis in your organisation. Its purpose is to help you organise your training delivery while also optimising the commercial aspects of your training company.
What is a Training Management System?
Technology-based training management systems (TMSs), also known as training management software, are a relatively new concept. After all, you might not have even been aware that they existed until now. However, regardless of whether or not the name is familiar, every existing training operation, including yours, will already have some sort of management system in place, regardless of the name. Your current system may not have a flash interface — it may simply be a collection of spreadsheets that you use to manage your training operations — but it still performs its functions effectively and efficiently.
How Does the Training Management System Work?
Consider the added benefit of being able to handle your complete training business from a single location. In reality, this is entirely feasible because, rather than putting together a patchwork system of softwares to handle various tasks, a TMS provides a single unified solution.
No longer are the days when you had to manually enter the same information across multiple platforms, time and time again; instead, training management systems allows users to manage course work and presenters, track payments and business expansion, and provide relevant marketing, all from a single location. It is easier to automate manual processes such as the ones listed above when you have a single software serving as the top dog because everything is already connected and in sync with others. Having one software serving as the top dog ensures that your data is always current and responds to changes made in real time.
The time saved on administration can be put to better use in growing and improving your training business. You can gain valuable insights into your operations by incorporating a TMS into the heart of your business. This will give you a competitive advantage over your competitors.
Difference Between Training Management System and Competency Management System
Competency Management System
The development of software to assist organisations in cataloguing, searching, and managing the skills and abilities of their employees has occurred in recent years. Although the market is still small and specialised, some organisations may find that the software aids their efforts in the area of talent management. Human resources specialists and project managers, in particular, may find that the technology is worthwhile evaluating in their roles.
Training Management System
Managing all of your organisation’s back-end instructionally training (ILT) and virtual instructionally training (vILT) activities, such as scheduling, logistic support, management systems, instructor engagement, collaboration, expense tracking, budgeting, sales, and reporting, is referred to as training administration.
Why is the Training Management System so Important?
Expensive Administrative Gap
Instructor-led training (ILT) is a time-consuming and resource-intensive endeavour. To ensure that your course runs smoothly and successfully, whether you’re conducting face-to-face sessions, virtual classroom sessions, or a combination of the two, there are numerous administrative tasks that must be completed.
Staff costs, whether they are salaried or contracted, account for the vast majority of training operations’ expenses. Every hour spent on administrative tasks costs your company money and brainpower that could have been better spent elsewhere in the organisation.
Majority Uses Generic Systems
Training providers frequently rely on a small number of generic pick n mix solutions, such as customer relationship management (CRM) systems, event planning tools, website CMS plugins, and survey administration apps. Despite the fact that these softwares all function as stand-alone solutions, integrating data between them can be a difficult and time-consuming undertaking.
Systems Don’t Incorporate Data
Unless the various systems in play interact with each other, you will have a disconnected back-office, which will negatively impact the experience of your customers and end users.
If your email marketing tool helps in creating and sending personalised email messages based on course attendance statistics and accreditation levels, for example, you may be in business. It’s possible that you’re guilty of spamming your registered members with generic, unimportant messages if you answered “no.”
The Struggle of Creating a Ecommerce
For everything from trying to manage their online banking accounts to scanning personalised deals on Amazon, users now expect a smooth online experience. Online retailers that have user-friendly websites, apps, and portals are becoming increasingly popular with consumers. As a result, the bar for training companies has been raised significantly.
Training companies, on the whole, lack the business analytics and reporting capabilities necessary to grow and improve their operations. Many websites are missing out on important SEO and conversion rate optimization (CRO) features that can help to drive traffic to the website and boost website conversions. To add insult to injury, even with sufficient website visitors, coaching websites may not have had the procedures in place to scale their operations; for example, they may lack the payment options necessary to accommodate an increase in course registrations.
Along with this the goal of OPITO’s Minimum Industry Safety Training (MIST) Refresher E-learning is to ensure that personnel continue to maintain an awareness of the major accident dangers, workplace hazards, and associated controls that can be found on offshore installations. We hope this will help you. Kindly share your experience of mist online refresher courses and training management systems.